Businesses today need to be very competitive to stand out. And one of the best ways to do that is by integrating technology. According to statistics, 89% of businesses plan on integrating a digital-first business strategy to improve their competitive edge.
When you integrate the right kind of technology and automation in your business, you naturally reduce the time and complexities taken to do each task, and this is especially important in conference rooms.
So, if you’re not sure of whether to add automation to your conference room, then here are some reasons why you must do it today!
What is Automation in Conference Rooms?
Conference room automation refers to enhanced display and audio systems, including smart systems to regulate lights, air conditioners, and ventilation.
Some of the most popular forms of automation in conference rooms are audiovisual displays, HVAC control systems, media convergence, and rapid internet access.
For example, a smartboard in the conference room will allow the presenter to draw charts and write notes on the LED display itself. Or a wireless screen-sharing system that can seamlessly allow online meetings to run smoothly without any internet interruptions.
If meeting room automation is done properly, it can positively impact the outcome and agenda of the meeting.
Types of Conference Room Automation
When it comes to conference room automation, there is an endless number of things you can do to speed up the meeting process. Here are some of the most popular ways in which automation in a conference is achieved:
a) Interface Systems
Here, a single interface system can manage the turning on and off of lights, fans, and air conditioners. All of this happens with a single click or tap, and it also saves energy!
b) LED Visual Walls
These automated walls give viewers an ultra-HD experience in conference rooms. When accompanied by high-quality acoustics, these video screens will automatically display the content you want to show at different angles in the room. As a result, everyone in the room can see what you’re presenting.
c) Automated Transcription
In most meetings, a person manually takes down the minutes. This can take more time and increase the chances of missing out on points.
Automated transcription systems take notes in real-time without missing a beat and offer the entire minutes, along with a summary of the meeting.
d) Automated Meeting Room Booking
Many digital systems now have databases that can automatically book a room for your meeting when you enter the date, time, and agenda. Such room scheduling solutions prevent double bookings or a shortage of rooms for different meetings.
e) Facial recognition
If you’re hosting a big, private meeting, you need to ensure that only the invited people have access to the conference room.
Here, you can install facial or fingerprint recognition systems to allow only a specific number of people to get access to the meeting.
Why Does Your Business Need Conference Room Automation?
There are several reasons to add automated systems to your conference room settings, the most important being ease of use and access.
a) Simplified Interface
One of the biggest advantages of having conference room automation is the simplified interface it provides.
Everything is controlled either by a single app or through a control panel. It’s very easy to navigate the buttons on the panel, and no lengthy training period is needed. So, you can save your staff and training resources for more important tasks.
b) Single Automated Control System
Another major advantage of an automated conference room system is that, since everything comes under one interface, you don’t have to run around to different places to get the meeting room set up.
Everything, starting from adjusting lights and HVAC systems to setting up the sound and visuals, can be done through a single digital platform. This significantly reduces your physical and mental exertion.
c) Less Frustrating Meetings
With automated conference room systems, meetings can be much less frustrating. In a conventional meeting room setup, most of the meeting goes into fixing the audiovisual settings or making sure that the audience can properly see the screen.
This not only wastes time but also brings down the morale of the people involved.
On the other hand, conference room automation makes sure that everything in the meeting goes smoothly and avoids unnecessary interruptions.
d) Better Collaboration
Today, working from home has completely changed the way we conduct meetings. Automated systems also make it easier for remote employees to participate in the conversation and add their input.
They can access almost all the technology provided in automated systems, such as digital whiteboards and real-time conversations with specific people.
This not only allows better collaboration but also saves time while explaining the minutes of the meeting to everyone.
e) Fewer Wired Systems
This might not be a very obvious advantage, but even then, having fewer wires is a big plus in meetings and conferences.
Wired systems take up a lot of space and make the area look unappealing. Moreover, anyone can accidentally trip over these wires, or they can get damaged due to an electrical problem.
To avoid such mishaps, always go for automated setups. Additionally, most technicians today feel more comfortable around wireless systems as compared to traditional, wired ones.
f) Better Internet Connection
Automated systems come with broader bandwidth and connectivity measures that ensure faster internet connections.
This means that your meetings and presentations won’t be interrupted by continuous buffering or lagged connectivity. It becomes especially important if you’re showing a presentation to an important client or stakeholder of the business.
g) Enhanced Productivity
Canada’s productivity decreased by 9% in the 2000-2022 phase and became 72% of that of the US.
When you invest in conference room automation, the productivity of the entire team improves. This is because a better automation system means better communication and connectivity.
When your employees and teammates communicate well with each other, it leads to better teamwork and faster outcomes.
Conclusion
Even though adding automation to your conference room can seem like an expensive task now, it saves a lot of money and time in the long run.
If you’re wondering where to get quality conference room automation services, look no further than AVT.ca. With a capable team, we have served Canadian government bodies, businesses, and institutions and ensured top-notch satisfaction. So, don’t wait anymore, and contact us today!
