Importance of Choosing the Right Meeting Room AV Equipment
Having the right meeting room AV equipment isn’t just about installing the latest gadgets. It ensures the best results of every meeting. For instance, high-quality audio and video systems ensure clear communication among remote participants, better decision-making, and a cohesive professional environment.
The overall Canadian productivity reduced by 9% between 2000 and 2022. With the right AV conference system, teams can collaborate more efficiently, boost productivity, and reduce downtime.
Further, if you’re hosting existing or potential clients or investors, top-notch AV equipment will create a professional image for your business.
How to Choose the Right Meeting Room AV Equipment?
Choosing the right meeting room AV equipment might seem daunting. However, these factors will walk you through the essentials and help you make a choice!
1. Identify your meeting room and needs
Understand the specifics of your meeting room and the purpose of the system to identify what kind of AV equipment you need, such as these:
Room Size and Layout
Consider the audio-visual room layout and size. Small conference rooms can make do with simple setups. On the other hand, large boardroom AV equipment needs more advanced connectivity options, stronger audio systems, and several displays.
Number of Participants
Estimate the number of people in the meeting room. A large audience will require a more robust sound system and larger screens so everyone can hear/see despite their seat.
Meeting Types
Identify the types of meetings you’ll hold the most. For presentations, you need high-resolution large displays, projectors, document cameras, and wireless presentation systems.
For video conferences, you need quality cameras and microphones. Collaborative brainstorming requires touchscreen displays and whiteboards with multiple user options.
2. Select the right display system
The next step is to choose appropriate display solutions for the audio-visual room layout. After all, visuals play a key role in meetings!
While choosing a system, make sure everyone in the room can see the display content clearly. Here are a few options to include.
LCD/LED screens
Smaller meeting rooms need around 40-55-inch displays. Larger ones need at least 65-inch displays like the LG 65 UR640S0UD, which is compatible with renowned AV control systems like Crestron Connected and video conference systems like Cisco. You can also link it with multiple displays and accounts.
Projectors
Projectors are more suitable for large meeting rooms and auditoriums to display content on a large scale. Choose one with a high resolution, contrast, brightness, and lumen rating for the best visibility.
Interactive Whiteboards
Interactive displays with touchscreen features let participants interact with the content. This is useful for brainstorming and collaborative sessions.
Dual-Screen Setups
Dual screens are a must-have if you want to use one for video conferencing and another for presentation.
3. Consider the audio system
The next important meeting room AV equipment involves everything around the audio setup. Select the best gear to prevent misunderstandings or distractions and enhance productivity.
Microphones
For small meeting rooms, simple tabletop microphones and simple soundbars with integrated microphones are sufficient.
However, for larger setups, a cutting-edge ceiling-mounted array microphone, like the Shure MXA920 Ceiling Array Microphone, is more suitable. This picks voices from all directions and is more efficient.
Speakers
High-quality speakers are necessary for crystal clear and crisp sound output. While you can get integrated speaker systems, it’s best to go for ceiling-mounted options to get a range of frequencies and ensure everyone can hear clearly.
Audio Processor
Audio processors are required to manage sound levels and eliminate echoes. It’s a must-have boardroom AV equipment if there’s poor acoustics or participants will use multiple microphones simultaneously.
4. Choose the video conferencing solutions
Video conferencing solutions are essential, especially for seamless communication among remote participants during business meetings.
While you can invest in quality cameras, webcams, auto-tracking cameras, and video conferencing platforms individually for these, it’s better to get integrated video conferencing solutions. Here are some of the top meeting room AV equipment suggestions for you:
Senheiser TeamConnect Bar M
Senheiser TeamConnect Bar M is an all-in-one premium video conferencing soundbar. Perfect for small and medium-sized meeting rooms, it has an integrated 4K ultra-HD camera for high-quality videos and superior full-range stereo speakers. The sleek design has been a favorite among many!
Yealink MeetingBar A30
Yealink MeetingBar A30 is another all-in-one video conferencing device, best suited for medium-sized rooms of up to 6 m spaces.
With integrated dual 4K cameras, an 8-microphone array, dual screen support, wireless sharing, a touch control panel, and AI-powered video features, the sleek bar is a convenient solution.
Biamp Parlé VBC 2500a
Biamp Parlé VBC 2500a is another amazing conferencing device featuring beamforming integrated microphones and speakers and a 4K wide-angle camera. With its advanced audio and video features, it facilitates clear and professional meetings.
5. Ensure connectivity and ease of use
While choosing the right equipment for your AV conference system, ensure it offers great connectivity and is easy to use.
Invest in reliable wireless presentation systems, such as those from Crestron, where all users can share content directly from their laptop, tablet, or smartphone. Although wireless, there must also be USB, HDMI, and other wired connection power outlets as a backup.
It must be compatible with Wi-Fi and Bluetooth and have a user-friendly control panel to ensure easy display and volume adjustment.
Conclusion
With the right AV equipment for a meeting room, you can elevate the room’s aesthetics and empower your team to work more efficiently.
However, make sure you invest in scalable solutions to meet your business’s current and future needs effectively.
If you’re ready to upgrade your meeting room but unsure where to start, connect with us at https://avt.ca/ and leverage our connection with the industry-leading conference room equipment suppliers.
Our team of experts has served several Canadian businesses, institutions, and government bodies with full-scale AV services—including design, installation, servicing, and training!
So, book your appointment and get your custom AV setup solution today
